Charleston conference: A fund allocation process: employing a use factor

– historical allocations – the same it has always been
– size or proportion – ratio of dept size to allocation amount; good for smaller places
– weighted multiple variable: generally enrollment, cost, circ/use, and faculty
– other variables can be price per book, FTE faculty, number of majors, number of courses; William & Mary also factors in private/endowment funds
– different departments preferences for print or ebooks many mean pulling circ/use/download data from multiple sources
– circulation-based allocation
– Bonn’s use factor: percentage of holdings divided by the percentage of holdings
– average price paid per piece (ILS generated)
– what to count? Print monographs for 4 year span; count by title, not items; regular and in-house checkouts
– what to count with ebooks? Firm order ebrary ebooks; DDA ebooks; # of user sessions (at least 2, as 1 session was assumed to be a library staff use); map titles to LC
– added print and eBook data together
– divide circ over holdings
– average them over 4 years to get an overall use factor
– added use to avg price paid and expressed as percentage
– before and after the change: Business had 8% but dropped to 2.31%, others like Nutrition shifted from 2 to 4.6%
– adding ebooks helped with depts that use that format, like Psychology, but hurt others like Classics
– political implications
— 2k rule: no more than 2k fluctuation per fund per year

Things to consider
– ILL stats – percentage of borrowing to holdings ratio


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